Especialidad en Bibliotecologia y Documentación

Permanent URI for this collectionhttp://repositorio.uta.edu.ec/handle/123456789/3628

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Start date: 2020Subject: search.filters.subject.ARCHIVOLOGÍA

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    Desarrollo de una guía de archivo para almacenar los expedientes estudiantiles digitalizados, optimizando los recursos en la Facultad Ciencias de la Salud
    (- UNIVERSIDAD TÉCNICA DE AMBATO - CENTRO DE POSGRADOS - MAESTRÍA EN BIBLIOTECOLOGÍA Y ARCHIVOLOGÍA, 2025-10-08) Rosero Sánchez Soraya del Carmen; Bravo Ramos María José; - UNIVERSIDAD TÉCNICA DE AMBATO - CENTRO DE POSGRADOS - MAESTRÍA EN BIBLIOTECOLOGÍA Y ARCHIVOLOGÍA
    The main objective of this work is to develop an archiving guide for the proper organization, storage, and management of electronic academic student records at the Faculty of Health Sciences of the Technical University of Ambato. Given the need to optimize institutional resources, the decision was made to reduce the use of physical archives, improve the availability of academic information, and ensure the secure and orderly preservation of digital documentation. At the Faculty of Health Sciences, a diagnosis was made of the current status of student academic records management through surveys and a review of internal processes. The results revealed deficiencies in the organization of documentation, file duplication, a lack of standardization in file management, and inefficient use of technological and human resources. Based on these findings, an archiving guide was designed that includes technical and administrative guidelines for the management of electronic records, as well as recommendations for the digitization, classification, storage, and retrieval of documents. The proposal also suggests the use of available technological tools and training for administrative staff. The implementation of a guide will allow for a substantial improvement in operational efficiency, for greater protection and control of academic information, cost reduction, and alignment with institutional digital transformation policies. The Faculty of Health Sciences' document management would be optimally benefited by the proposed guide, which represents a viable and sustainable solution.
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    "Propuesta metodológica para la implementación de un sistema de gestión documental para el GAD de San José de Chimbo"
    (2025-04-16) Solano Gaibor Evelyn Janeth; Benavides Bailón Jeovanny
    The purpose of this study is to develop a methodological proposal for implementing a document management system for the GAD in San José de Chimbo. Based on a mixed approach with qualitative - descriptive character, the present research analyses document management as a real challenge for many organizations. In fact, it is understood as the set of technologies and techniques used to manage the documents of an institution or organization. The results show that most administrative staff rarely receive documents when they enter the GAD of San José de Chimbo, which shows that the document management is inadequate in terms of the dimension mentioned. In addition, most administrative staff rarely consider guaranteeing the user the control and follow-up of the documentation that enters this institution, which shows that document management is inadequate in terms of the dimension mentioned. The conclusion is that most organizations need frequent access to and consultation of archived information. In others, it is the importance of documents or the volume of information that encourages the search for new innovative solutions offering advantages and added value over traditional archiving and storage systems