Plan de mejoras para el manejo archivístico de la secretaría general de la Prefectura de Bolívar

Abstract

The objective of this research was to design an improvement plan to optimize archival management within the General Secretariat of the Prefecture of Bolívar. The methodology followed a quantitative approach, at an analytical level, with bibliographic and field modalities, and worked with the entire population consisting of nine administrative staff members, using a structured questionnaire validated by expert judgment. The survey results showed that 89% of respondents partially know the archival regulations and 11% do not know them; 67% received only one training session in the last year, 22% none, and 11% do not remember; additionally, 33.3% carry out foliation and disposal, 22.2% prepare file inventories, 22.2% do not perform any procedure, 11.1% classify documents, and 11.1% conduct transfers, while 100% do not perform digitization processes. The conclusions determined that institutional archival management is limited by the lack of internal regulations, systematic training, and sufficient resources. Consequently, the proposed Archival Improvement Plan includes continuous staff training, the preparation and dissemination of technical manuals, the provision of infrastructure and technological resources, and the periodic monitoring of archival processes.